1. Who we are

CasildART Contemporary CIC

A not‑for‑profit, Black‑led community interest company dedicated to showcasing contemporary Black art and supporting artists and communities.

Email: [insert]

Data Protection Lead: [insert]

2. What personal data we collect

We may collect the following information:

• Name
• Email address
• Phone number
• Postal address
• Demographic information (optional)
• Workshop and event registrations
• Attendance and participation records
• Referral information (e.g., from social prescribers)
• Volunteering or progression information
• Payment information (for purchases or bookings)
• Website usage data (cookies and analytics)

We only collect what is necessary for our services.

3. How we collect your data

We collect data when you:

• Complete a form on our website
• Register for workshops, exhibitions or events
• Join our mailing list
• Make a purchase
• Are referred by a partner organisation
• Contact us directly
• Use our website (cookies and analytics)

4. Why we collect your data (lawful bases)

We process your data under the following lawful bases:

• Consent – for newsletters, mailing lists, and optional information
• Contract – when you register for events or make a purchase
• Legitimate interests – to run our programmes, improve services, and communicate with participants
• Legal obligation – for financial, safeguarding or regulatory requirements

5. How we use your data

We use your information to:

• Deliver workshops, exhibitions and community programmes
• Process bookings, purchases and memberships
• Communicate updates, opportunities and events
• Provide 1‑to‑1 guidance and referrals
• Monitor participation and evaluate impact
• Improve our website and services
• Meet reporting requirements for funders
• Maintain financial and administrative records

We do not sell or trade your data.

6. Sharing your data

We only share your data when necessary and with your consent, including:

• Social prescribing partners (e.g., One Westminster)
• Volunteering partners (e.g., Westminster Volunteers)
• Adult learning or employment support providers
• Payment processors
• Funders (anonymised unless otherwise agreed)

We never share data for third‑party marketing.

7. How we store and protect your data

We use:

• Encrypted digital storage
• Password‑protected systems
• Restricted staff access
• Secure payment processing
• Secure deletion when data is no longer needed

We retain data only for as long as necessary for the purpose collected.

8. Your rights under UK GDPR

You have the right to:

• Access your data
• Correct inaccurate data
• Request deletion
• Withdraw consent
• Object to processing
• Request data portability
• Make a complaint to the ICO

To exercise your rights, contact: [insert email]

9. Cookies and website analytics

We use cookies to improve website performance and understand how visitors use our site. Cookies help us:

• Analyse traffic
• Improve user experience
• Remember preferences
• Monitor website performance

You can manage or disable cookies through your browser settings.

Our Cookie Policy (below) provides more detail.

10. Changes to this policy

We may update this policy from time to time. The latest version will always be available on our website.

Cookie Policy

Last updated: [Insert date]

This Cookie Policy explains how CasildART Contemporary CIC uses cookies and similar technologies on our website.

1. What are cookies?

Cookies are small text files stored on your device when you visit a website. They help websites function properly and improve your browsing experience.

2. Types of cookies we use

Essential cookies

Required for the website to function (e.g., security, page navigation).

Analytics cookies

Help us understand how visitors use our site so we can improve it.

We may use tools such as Google Analytics.

Preference cookies

Remember your settings and preferences.

Third‑party cookies

Used by embedded content (e.g., videos, social media feeds).

3. Managing cookies

You can:

• Accept or decline cookies
• Delete cookies stored on your device
• Block cookies through your browser settings

Please note: disabling cookies may affect website functionality.

4. Updates to this Cookie Policy

We may update this policy periodically. The latest version will always be available on our website.B